Top Questions to Ask Your Wedding Vendors Before You Book

Booking the right vendors is one of the most important steps in planning a successful wedding. But with so many options across Miami, Broward, and Palm Beach, how do you know who’s truly the right fit?

The key is asking the right questions — before you sign any contracts. Whether you're hiring a planner, photographer, florist, or DJ, these questions will help you avoid surprises and feel confident in your choices.

General Questions to Ask All Vendors

1. How long have you been working weddings in South Florida?

2. Have you worked at our venue or similar venues before?

3. What’s your backup plan if you're unavailable on our wedding day?

4. Can we see recent reviews or references from past clients?

5. What’s required to officially book your services?

Photographers & Videographers

1. How many weddings do you shoot per weekend?

2. Do we get to meet the team coming to our wedding?

3. What’s your turnaround time for galleries or videos?

4. Do you bring a second shooter?

5. Can we request specific shots or must-follow moments?

Wedding Planners & Coordinators

1. Do you offer full-service, partial, or day-of coordination?

2. How many weddings do you manage per month?

3. Will you be onsite for the rehearsal and full wedding day?

4. Do you have preferred vendors or partnerships in South Florida?

5. How do you handle last-minute changes or emergencies?

DJs & Live Entertainment

1. Can we see videos of you performing at other weddings?

2. How do you handle song requests and "do not play" lists?

3. Do you offer bilingual MC services (common in South Florida)?

4. What equipment do you provide, and do you carry backups?

5. How do you keep the energy going during transitions?

Florists

1. Can you work with our color scheme and venue style?

2. Can you show us examples of weddings you’ve done with a similar style or budget?

3. How do you handle last-minute flower substitutions?

4. Will you be onsite for setup and teardown?

5. Can you repurpose ceremony florals for the reception?

Venues

1. What’s your rain contingency plan for outdoor weddings?

2. Are there restrictions on vendors, noise, or décor?

3. Do you have a getting-ready suite or bridal room onsite?

4. How long do we have access to the venue?

5. Is there secure, convenient parking for guests and vendors?

Asking the right questions early helps couples avoid stress later. It also helps vendors by setting clear expectations and fostering better communication.

At South Florida Wedding Vendors, we make it easy to connect with vetted, professional vendors who are ready to answer your questions and deliver a flawless experience.

Looking for vendors who check all the boxes? Start your search with us today!